Time Card Calculator
Use this Time Card Calculator to turn daily clock-in and clock-out entries into a clean weekly summary. It supports common formats like 8:00AM, 8.30, and 15:30, applies break deductions, and produces a printable weekly time report you can keep for payroll records.
Time Sheet Calculator for Weekly Payroll
This Time Sheet Calculator is built for real work schedules: weekdays, weekends, closed days, overnight shifts, rounding rules, and overtime options. You can print a simple report that includes each day’s hours, total hours, regular hours, overtime hours, and pay totals.
What You Can Calculate
- Daily hours worked from “From” and “To” times
- Break deduction per day (e.g., 0:30 for 30 minutes)
- Total weekly hours and paid hours
- Regular vs overtime hours (depending on the overtime setting you choose)
- Estimated pay using base hourly rate and optional overtime rate
- Printable timesheet with a report header and notes
How to Use the Calculator
- Enter your work times for each day in the weekly table (From, To, and Break).
- If a day is off, click close to mark it as closed.
- Choose Round Time if your workplace rounds to 5/10/15 minutes (or keep No Round).
- Enter your Base Pay Rate per hour.
- Select an Overtime Pay option (base rate for overtime, caps, or overtime after daily/weekly thresholds).
- Click Calculate to generate totals and the printable weekly report.
Supported Time Formats
You can type times in the way you normally write them. Examples:
- 8:30AM / 5:00PM (12-hour clock)
- 15:30 (24-hour clock)
- 8.30 (treated as 8:30)
- 0:30 break (30 minutes) or 30 break (30 minutes)
If a shift goes past midnight (for example, 10:00PM to 6:00AM), the calculator can count it as an overnight shift.
Rounding Rules
Many employers round time to the nearest 5, 10, or 15 minutes. Use Round Time to match your policy. If you need exact minutes, choose No Round.
Overtime Options Explained
Overtime rules vary by employer and country. This tool includes flexible settings so the weekly report matches your policy:
- Pay base rate for overtime: Overtime hours are counted, but paid at the same hourly rate.
- Daily cap: Pay only up to a maximum number of hours per day (hours above the cap show as unpaid overtime).
- Weekly cap: Pay only up to a maximum number of hours per week (hours above the cap show as unpaid overtime).
- Overtime after X hours per day: Hours above the daily threshold are paid at your overtime multiplier.
- Overtime after X hours per week: Hours above the weekly threshold are paid at your overtime multiplier.
Printable Weekly Time Report
After calculating, use the Print Sheet button to create a clean weekly record with: day-by-day times, break deductions, daily hours, total hours, regular/overtime split, and pay totals. Add a Report Header (e.g., employee name or week ending) and Report Notes for approvals or payroll references.
